Evernote TOTTLorna Walker, senior lecturer here at Regent’s University did a great session yesterday on Evernote. Attendance for the session was a little on the low side, which is a shame because I think many people would have found it very useful, especially those lecturers who are research active.

Lorna made a decision to commit to it a while ago. So that everything she does in her personal and professional life is fully digitalized and therefore,  everything is in one place. So that she has all her personal records, receipts, recipes etc, also her work files on teaching topics and research interests in different ‘notebooks’ within Evernote. It backs up automatically in ‘the cloud’.

Firstly Lorna gave us a brief overview of Evernote. How to write new notes and then put it into a folder. It has a (limited) formatting option but has a useful ‘tick box’ option, so you can set up a ‘to do’ lists. It also has a ‘reminder’ function with the notes.

The ‘search’ function is really good. You can’t have notebooks within notebooks so its great to use this search facility. Their is also  the Private/share function, so that you can make certain files available to colleagues and friends when you want.

It is particually usefull for meetings. You can take notes in meetings and then share them afterwards. Evernotes offers you various ways of sharing the minutes, email print etc

The Free version has  a monthly limit of how much you can upload (1GB per month?) but Lorna has bought the Premium version (£30 per year) which enables you access your files ‘off line’. Also password protect within individual notebooks.

Ways of getting things into Evernote:

  • Web clipper. You can down load this to your browser. This is ‘super useful’.
  • Evernote email address. So that you can email links, files etc directly into Evernote
  • Smartpen is now linked up to evernote. So using this you can take hand written notes and then these can be directly uploaded to Evernote.

Lorna gave us a useful demonstration on how she organises her cooking recipes. There looked like some great rice pudding recipes!!

In addition Lorna showed us how its works in conjunction with ‘moleskin’. So you can buy special Moleskin notebook for Evernote which have dots on the page which are optimised with the text recognition part of evernote (amazing)!.

Lorna also uses additional backup for evernote just in case something was to happen to Evernote. She uses another cloud based system called ‘crashplan’ (free version) to do this http://www.code42.com/crashplan/

One question I need to investigate is ‘How does this compare to OneNote?’. It would be useful to investigate the differences between these two systems.

Some useful links:

Evernote presentation mode http://evernote.com/evernote/guide/mac/#10

Evernote blog http://blog.evernote.com/